| Centralized
and shared content |
Content is scattered throughout the organization,
resulting in contributors creating similar or duplicate
content in many different formats. |
Content is consolidated into one powerful
repository, facilitating content sharing among co-workers. |
| Accurate content |
Numerous versions of documentation reside
in separate files. Each file must be updated individually
through a manual process, leading to errors and inaccuracies. |
Because each piece of content is only stored
one time in a CMS, it can be reused throughout one or
multiple documents. The CMS tracks every instance of content
reuse and flags all instances when a change is made to
ensure all appropriate instances are updated and consistent. |
| Secure content |
Anyone can access the content in documents,
posing a security threat. |
User privileges are assigned, so only authorized
people can access content with unique IDs. |
| Shorter editorial
cycles |
The editorial and review process is inefficient.
Responsibilities and deadlines are not well-defined and
monitored. |
Users are alerted to their pending tasks
and due dates. Additionally, daily editorial tasks can
be automated to save time. |
| Quick creation
of new publications |
Content is rewritten for new publications
because previously written content cannot be found. |
Content can be searched, retrieved, and
reused to create new products within minutes. |
| Timely delivery
of publications |
Separate files exist for print, Web, and
PDF versions of the content, increasing the time it takes
to update and publish the content. |
Single-source content is updated once and
repurposed for multiple media channels as often as daily
or weekly. |
| Lower translation
costs |
Documentation published in many languages
is confusing and costly to update and translate. |
A CMS with full Unicode support allows small
chunks of updated content to be translated instead of
entire documents, saving thousands of dollars. |
Content
management systems make your content smarter and more powerful.
Because content is stored only one time no matter how many times
it is used, the system can track everything that happens to
it. And editors only have to handle the content one time while
the changes are made globally within and across all documents.
